Salary: $146,154 – $233,846
Reporting to: President & Executive Director
Job classification: Full-time, exempt
Location: This position is based in Washington, DC.
The Chief Financial Officer is responsible for oversight of the financial goals and strategic objectives for the organization. Reports to the President and Executive Director, as well as the Board of Directors for all accounting, financial, administrative, and operations matters.
This is a full-time exempt position working out of APIA Scholars’ office in Washington, D.C. APIA Scholars’ staff is working mainly remote with one day in the DC office per week.
Essential Duties and Responsibilities:
Finance and Operations
- Lead the Finance & Operations Team (Sr. Director of Operations and Director of Finance) to achieve their established goals and objectives to contribute to the growth of the organization.
- Create an inspiring team environment within the Finance & Operations team with an open communication culture.
- Meet and execute to the approved fiscal year (FY) APIA Scholars Budget approved by Board.
- Assist the President and Executive Director in improving the efficiency of the organization that meets the planned Budget.
- Plan and execute on APIA Scholars real estate lease requirements.
- Support development and APIA Scholars to maintain its Gold, 4 Star and S&I 100 charity ratings. Budget challenges may impact charity ratings.
- Support and encourage the leadership, development and execution of APIA Scholars and Gates Millennium Scholars (GMS) programs, alumni network and programs, as can be managed within FY headcount and budget. Alumni programs is deemed strategic and confirmed requirement per APIA Scholars strategic plan.
- Continue to strongly partner with GMS, Gates and UNCF to help facilitate and improve on its partnership development strategies.
- Support the ramp down plans with the Gates Foundation and UNCF as it applies to the GMS program.
- Support the implementation of a modified CRM IT plan that improves APIA Scholars business requirements that also meets the FY 2022-2023 budget.
Gates Millennium Scholars Program (GMS) Operations
- Support and measure the APIA Scholars-GMS Operations team on its ability to meet all GMS reports, deliverables, service levels and deadlines on a timely basis.
- Support in representing APIA Scholars requirements to GMS, UNCF and to the Gates Foundation where appropriate
- Support management and supervision of the GMS Operations business process reevaluation manage to 100% accuracy and accountability of each member of the GMS Operations team and manage to timely monthly financial GMS reconciliations.
- Support meeting all new GMS metrics as defined in the new GMS Sub-Grant Agreement with APIA Scholars.
- Provide assistance in setting short- and long-term goals to fulfill the organization’s mission, working with the President and Executive Director and managers to ensure the “bigger picture” goals are met and tracking progress as it relates to the budget.
- Provide financial direction for the President and Executive Director.
- Maintain a cooperative and close working relationship with partner organizations, Board of Directors, and vendors.
- Responsible for the financial operations of the organization, including the establishment of financial policies and procedures which ensure a sound financial structure and effective internal controls.
- Oversight of daily operational accounting functions.
- Provisions for ongoing oversight of compliance with generally accepted accounting principles.
- Preparation of timely and accurate financial reports for senior management and the Board of Directors.
- Ensure all accounting processes including accounts payable, accounts receivable, account coding, general ledger transactions, supporting schedules, audit schedules, journals, account reconciliations and tax schedules (as needed for certified audit preparation and compliance with tax and regulatory authorities) are managed in accordance with generally accepted accounting principles and internal policies and procedures.
- Manage professional relationship with the organization’s accounting services partner to ensure all operational and financial compliance.
- Oversee special projects and provide operations, financial and administrative oversight to staff in financial planning of projects.
- Oversee annual budgets, coordinating with various departments.
- Oversee audit schedules, journals, account reconciliations and tax schedules as needed for certified audit preparation and compliance with tax and regulatory authorities.
- Oversee the implementation and maintenance of financial and administrative controls necessary to safeguard all assets and assures integrity in its financial record and reporting.
- Oversee the day to day accounting functions, including grants management and payroll.
- Handle cash management and banking relations, including disbursement of funds and investment of surplus funds.
- Analyze and interprets financial statements and reports.
- Prepare annual operating and capital budgets; provides budget assistance to managers as well as to senior management; review budget submissions for accuracy and reasonableness and prepares budget revisions as required.
- Develop and recommend accounting and budgeting policies and procedures.
- Serve as liaison for the organization with investment advisors, banking officials, insurance brokers, and auditors.
- Procure various insurance policies.
- Non-profit accounting and reporting experience.
Office and Facility, Technology Management
- Recommend, develop and establish appropriate vendor relationships for executing business services and maintaining operations.
- Recommend and oversee purchase and usage of office equipment.
- Act as the organization’s point of contact for all external and internal IT infrastructure and facilities issues.
- Manage relationship with the organization’s IT strategic partner to ensure all equipment and software provides technology for the staff to accomplish their work including the oversight of requests for applications or technology initiatives by staff in accomplishing projects and tasks.
- Oversee development, maintenance and operations of the organization’s database systems.
- Solution oriented.
- Ability to identify and develop great talent.
- Manage administrative human resource functions and ensure adherence to best practices and employment laws; recruitment and retention efforts.
Legal and Risk Management
- Evaluate areas of potential risk to the organization and recommends appropriate policies, insurances and other actions to address potential liabilities.
How to apply
- Please submit cover letter and résumé to Michelle Cohenour, Chief of Staff, at email@example.com with “CFO” in the subject line.
- Please provide contact information for three professional references.
- Compensation is commensurate with experience. Competitive benefits are offered for this full-time position located in Washington, DC.
- Candidates chosen for an interview will be asked to present during the interview process.
Interview process: Our interview process involves a phone interview, two video interviews, a candidate exercise, and reference calls for candidates advancing in our process.
Salary & Benefits: We have a generous benefits package, including group health insurance, dental and vision benefits, 25 days paid vacation/PTO, paid holidays, and a retirement matching plan. We offer a supportive, collaborative, and hybrid work setting, a beautiful new office space, and a driven, passionate, and fun team working alongside you!
About APIA Scholars
What was founded in 2003 as a scholarship fund has transformed over the past two decades into a leading national organization serving the unique needs of Asian and Pacific Islander (APIA) students through holistic college to career programming, research, and higher education convenings. As we enter our 20th Anniversary year in 2023, our focus on Scholars – and their authentic leadership development – remains at the core of our mission and vision. However, we know that our best efforts to uplift future APIA students will only be realized if we, as a national APIA voice for higher education equity, leverage our resources, partnerships, and networks to also address the systems that continue to preclude APIAs from success on their journey.
APIA Scholars’ mission is supported through five core strategies: college access, student success, career development, building knowledge, and scaling systems. Through this approach we promote APIA inclusion, equity, and representation on the individual, institutional, and societal level. With a growing Alumni community of 7,500+ Scholars, over 160 eligible Asian American Native American Pacific Islander Serving Institutions (AANAPISI) serving over 40% of all APIA undergraduate students, and the fastest growing racial or ethnic group in the country of 25 million and growing, APIA Scholars is positioned to educate, elevate, and empower a diverse community that reflects the country’s increasingly diverse future.