Asian & Pacific Islander American Scholars (“APIA Scholars,” “we,” “us”) provides online information regarding, and the opportunity to apply for, scholarships for exceptional Asian and Pacific Islander Americans with financial need. We are committed to implementing measures designed to protect the privacy of those using this website and its related subdomains (the “Site”).
THE INFORMATION WE GATHER.
APIA Scholars gathers two types of information:
(1) Non-personally identifiable information: When visitors come to the Site, we collect and aggregate information indicating, among other things, which pages of the Site were visited, the order in which they were visited and which hyperlinks were “clicked” (“Aggregate Information”). Collecting such information involves the logging of the IP addresses, operating system and browser software used by each visitor to the Site. Although such information is not personally identifiable, we can determine from an IP address a visitor’s Internet Service Provider and the geographic location of his or her point of connectivity.
We also use “cookies” – that is, small text files placed on a user’s computer hard drive – to help us determine the type of content and sites to which a visitor to the Site links, the length of time each visitor spends at any particular area of the Site and the Site content visitors choose to see. Essentially, cookies are a visitor’s identification card for the APIA Scholars computers or servers that placed them there. Cookies are only read by the server that placed them and are unable to execute any code or virus. Cookies allow APIA Scholars to serve you better and more efficiently, and to personalize your experience at the Site. Nevertheless, you should be able to control how and whether cookies will be accepted by your web browser. For more information on how to do so, please refer to the documentation accompanying your browser.
(2) Personally identifiable information: In certain areas of the Site we require that you provide us with personally identifiable information:
Scholarship Applicants — If you are a potential APIA Scholars applicant and/or registrant, personally identifiable information about you will be collected during the application and registration process, including your name, date and country of birth, address, email address, social security number, phone number, citizenship, residency and nationality, gender and ethnicity, as well as certain background, biographical and individual and household financial information (collectively “Applicant Information”).
Applicant Nominators/Recommenders and References — If you want to register to recommend or nominate a potential APIA Scholars scholarship applicant, or reply to a reference request you received from a scholarship applicant, you will be required to provide your name, organization, title, email address, phone number and information regarding how you know the applicant (collectively, “Registration Information”).
You hereby acknowledge and agree that Network for Good is not an agent, employee, affiliate or representative of APIA Scholars and that APIA Scholars has no responsibility or liability for the services provided by Network for Good or any third-party credit card processor retained by Network for Good or for Network for Good’s or the third-party credit card processor’s acts or omissions.
Applicant Information and Registration Information is collectively referred to as “Personally Identifiable Information”.
(3) Children’s information and privacy: The Site and the services provided by APIA Scholars are not directed to persons under the age of 13. We do not knowingly collect or solicit personally identifiable information from children under the age of 13 without obtaining parental consent. If you become aware that your child has provided us with personal information without your consent, please contact Elena Anderson via email at firstname.lastname@example.org or by phone at (202) 715-0795. If we become aware that a child under 13 has provided us with personal information without his or her parent’s or guardian’s consent, we take steps to remove that information.
HOW WE USE (AND DO NOT USE) THE INFORMATION WE GATHER.
Please take some time to familiarize yourself with the different ways APIA Scholars uses the information that it gathers. Keep in mind that we cannot and do not assume any responsibility for any actions or omissions of third parties who do not receive information directly from APIA Scholars, including the manner in which they use information received independently. Nevertheless, in the event that you encounter any third party associated with, or who claims association with, APIA Scholars who you feel is improperly collecting or using information about you, please contact us at email@example.com.
(1) Non-personally identifiable information: APIA Scholars uses Aggregate Information to build higher quality, more useful online services by performing statistical analyses of the collective characteristics and behavior of our visitors, and by measuring demographics and interests regarding specific areas of the Site. We are not limited in our use of Aggregate Information that does not permit direct association with any specific individual, or non-identifiable aggregate information about our users (such as the number of applications we receive, the geographic or socio-economic distribution of our applicants or total scholarship funds distributed).
The Site contains links to other Internet web sites which may or may not be owned or operated by APIA Scholars. Unless otherwise explicitly stated, we are not responsible for the privacy practices or the content of such web sites, including such sites’ use of any information (such as IP number, browser type or operating system) collected when visitors to the Site click through links to those sites. Even though such information might not identify you personally, we strongly encourage you to become familiar with the privacy practices of those sites.
(2) Personally Identifiable Information: By submitting an application, you consent to APIA Scholars’ uses of Personally Identifiable Information as set forth here. APIA Scholars uses Personally Identifiable Information for the purpose of determining whether to grant a scholarship to that applicant. We may contact the applicant or any recommender or nominator for that purpose. We share Personally Identifiable Information with the following third parties:
Volunteer Essay Readers — as a necessary and integral part of providing our services and granting scholarships, we contract with volunteer essay readers. These essay readers have access to non-redacted scholarship applications through our Site’s portal. Each volunteer essay reader has entered into a non-disclosure agreement that requires that reader to protect the confidential nature of information accessed by the reader, and not use such information except for purposes of evaluating the merits of such applications.
Donors — certain APIA Scholars donors receive redacted versions of scholarship applications (with identifying information such as names and birthdates redacted) for purposes of selecting applicants to receive scholarship funds donated by that donor.
Third Party Service Providers — we utilize certain third party service providers, such as software developers, who help us operate and manage the Site. These third party service providers have access to information, including Personally Identifiable Information, that is provided through the Site, but each third party service provider is subject to a written agreement obligating that third party service provider to protect the confidential nature of information provided through the Site and not use such information except to help APIA Scholars operate and manage the Site.
Third Party Organizations that Provide Scholarships — applications for applicants who are not selected to receive an APIA Scholars scholarship may be shared with third party organizations who grant scholarship awards, so that those applications can be considered for non-APIA Scholars scholarships. At the time each applicant submits an application, that applicant may opt out of having his or her application shared for these purposes.
PROTECTING PERSONALLY IDENTIFIABLE INFORMATION
APIA Scholars uses PGP encryption technology to protect your Personally Identifiable Information and this information is always kept strictly confidential. Personally Identifiable Information is stored on a secure server via SSL and is protected by firewalls. Only a limited number of the APIA Scholars staff has access to secure Personally Identifiable Information. Although we try to provide a safe and secure service, due to the vulnerable nature of information provided online, we cannot guarantee that information you provide, including Personally Identifiable Information, will remain secure under all circumstances.
The security of your account relies on your protection of your password. You are solely responsible for any and all activities that occur under your account. If you believe that someone else has obtained access to your password, please change it immediately. If you believe that unauthorized access has already occurred, please report it immediately at firstname.lastname@example.org.
CHANGING OR DELETING PERSONAL INFORMATION; BUSINESS TRANSFERS.
If you would like to have your Personally Identifiable Information removed from APIA Scholars’ database, please contact us at email@example.com, and we will use reasonable efforts to comply with your request. Keep in mind, however, that there will be residual information that will remain within APIA Scholars databases, access logs and other records, which may or may not contain such information.
GOVERNING LAW; NOTICE TO CALIFORNIA RESIDENTS.